We are looking for a Finance Assistant/Legal Cashier

We are looking for a Finance Assistant/Legal Cashier

As a key member of the Treasury team you will be responsible for day-to-day transactions, ensuring all transactions are processed and accounts are managed in accordance with the Solicitor Account Rules.

• The successful candidate must have previous experience of working in a similar role within a law firm.
• Legal Cashiering experience is essential.

• Strong mathematical and analytical abilities
• Proficiency with legal accounting software (P4W/Tikit desirable)
• Intermediate to advanced IT skills, particularly in Microsoft Excel
• Knowledge of annual audit and inspection processes
• Understanding of industry accounting rules and regulations (SRA)
• Familiarity with basic banking processes
• Proficiency in double-entry bookkeeping
• Experience in maintaining client and office accounts
• Ability to complete VAT returns
• Experience with payroll processes (desirable)
• Familiarity with conveyancing and completion statements of account (desirable)

• Excellent organisational skills and ability to multi-task effectively
• Ability to determine and prioritise tasks
• Problem-solving approach
• Ability to work independently and as part of a team
• Willingness to 'get involved'
• Committed and dependable
• Positive attitude and ability to remain calm under pressure, especially when meeting tight deadlines
• Excellent attention to detail and accuracy
• Strong interpersonal skills and confidence in interacting with individuals at all levels of the organisation
• Excellent written and verbal communication skills
• Understanding and practice of confidentiality

• Reporting to the Head of Accounts (HoA)
• Operating Office Account transactions (Purchase Ledgers, Petty Cash, Staff Expenses reimbursement, daily bank reconciliation, etc.)
• Assisting the HoA in preparing reports and data for the annual audit
• Assisting the HoA in preparing payroll and possibly taking ownership of the process when fully trained
• Assisting the Legal Cashier in processing disbursement transactions, invoicing, and preparing accompanying letters
• Posting and reconciling all company credit card transactions
• Supporting the Legal Cashier in daily Client Account transactions, related enquiries, and quarterly client interest calculations and payments
• Processing Client Account withdrawals (checking requests and supporting documentation, preparing approval tables, and obtaining Partner approval)
• Processing and authorising client invoices and providing credit control support
• Executing and authorising bank transfers
• Dealing directly with clients (receiving payments, confirming bank details, and addressing various enquiries)
• Assisting lawyers and secretaries with financial enquiries
• Supporting the operation of the department’s credit control system
• Preparing and collating data (including exporting and processing exported data)
• Managing own work allocation, productivity, and quality of work with minimal supervision
• Checking Nominal Ledgers for discrepancies
• Reporting any suspected account breaches or unauthorised activities via appropriate channels
• Submitting quarterly VAT returns for the organisation
• Ensuring compliance with relevant regulations
• Liaising with relevant external parties, including clients, auditors, suppliers, banking providers, regulatory bodies, and compliance officers
• Supporting Month and Year End processing
• Taking responsibility for the company’s financial matters and interests
• Understanding and ensuring compliance with the SRA Accounts Rules in relation to all tasks
• Being proactive within the Accounts Department and making suggestions for more efficient processes
• Understanding cash flow
• Covering for the Head of Accounts and Legal Cashier during their absence